Friends of Daley Ranch Annual Planning Meeting Minutes
January 11, 2020
Present: Colleen Mackinnon, Fred Woods, Jerry Harmon, Dick Althouse, Liz Ridder, Rick Mercurio, and Denise Harter.
Minutes: Colleen opened the meeting at 9:30 a.m. at Rick’s home. The minutes from the November meeting were reviewed. Collen moved approval, Liz seconded and the motion passed unanimously. The minutes from the strategy meeting on November 5 at Colleen’s home were reviewed. No quorum was present at that meeting, so no approval was needed.
Administrative Business: Rick moved to approve reimbursement of $110 for stamps and $20.45 for binders to Denise. Jerry seconded and the motion passed unanimously.
Election of Officers: The following slate of officers was nominated for 2020:
President: Colleen Mackinnon
Vice-President: Jerry Harmon
Secretary: Rick Mercurio
Treasurer: Denise Harter
Liz moved approval of this slate. Rick seconded, and the motion passed unanimously.
2019 Budget Review: Colleen presented a comprehensive examination of the 2019 FODR budget, indicating how much money was budgeted for each category and item, and how much was actually spent on each. FODR ended up with a very large amount “leftover” that had been allocated yet unspent in 2019.
2020 Budget Discussion: The Board went through all the budget numbers proposed for 2020 item by item, plus projections for the following four years. Colleen had worked to develop this budget and the Board worked on each category and line to find consensus on a working draft.
One major item that was proposed was to extend a contract to continue Denise’s services to FODR as a consultant, at her current monthly rate, from May 1, 2020, when funding for Denise from the Fawcett grant expires, until December 31, 2020, using FODR general funds for those eight months. A major goal would be for Denise to secure one or more grants for ongoing funding for a staff position such as her own. It was stressed that a conflict of interest clause must be established, since Denise, as the new treasurer, will now be a voting member of the Board, so that any matter brought before the Board relating to Denise’s terms of employment, would require her recusal from discussion and voting. Denise was not present for discussion or voting on this motion. Rick moved approval. Colleen seconded. The motion passed with five yes votes, Fred voting no.
Among others, three new items and/or events were discussed for 2020.
· Co-sponsoring an inaugural event, The Ranch 50K, on February 22, coordinated by the Second Wind Trail Runners
· Participating in the City of Escondido’s Earth Day event at Washington Park on April 18, possibly with a booth
· Creating a new flyer to promote FODR and Daley Ranch
Rick moved to approve the proposed 2020 budget. Colleen seconded, and the motion passed unanimously.
Mission Statement: Following earlier Board discussion, the following was proposed as FODR’s new mission statement:
Mission: Support and promote the City of Escondido’s efforts to protect and maintain Daley Ranch Conservation Bank habitats and wildlife.
· Educate the next generation of Environmental Stewards and provide service-learning opportunities that supplement our educational programming.
· Develop and implement enhancement projects that support the conservation of Daley Ranch.
· Cultivate relationships with sister organizations and encourage responsible recreational opportunities at Daley Ranch.
Liz moved approval of the above statement. Fred seconded, and the motion passed unanimously.
· Next Board meeting: Tuesday, February 25 at the Train Depot at 7 pm
· Annual picnic: Sunday, March 29
Rick Mercurio, Secretary