Friends of Daley Ranch Board Minutes

May 12 and May 22, 2020

 

MAY 12, 2020

The Board held a virtual meeting via Zoom and telephone, commencing at 2 p.m. Present for the meeting were Colleen MacKinnon, Jerry Harmon, Fred Woods, Dick Althouse, Denise Harter, and Rick Mercurio

At the conclusion of the meeting Colleen moved to finalize details on the employment contract with Denise Harter, which would be retroactive to May 1. The new contract would necessitate an increase of $1447 over the previously approved employment agreement. Jerry seconded the motion, which passed, with Colleen, Jerry, Rick and Dick voting yes, Fred voting no, and Denise abstaining.

MAY 22, 2020

A telephone virtual meeting was called to order at 4 p.m. Present for the meeting were Colleen MacKinnon, Jerry Harmon, Fred Woods, Dick Althouse, Denise Harter, and Rick Mercurio.

The minutes from February 25 were reviewed. Denise moved approval. Colleeen seconded. The motion passed unanimously.

Treasurer’s Report: Denise had emailed a report to the Board earlier, which Colleen orally reviewed. Fred asked if anyone had purchased items from the online store. Denise replied that $35 had been spent. Colleen moved approval for reimbursement to Fred $62.73 for field trip supplies. Rick seconded. The motion passed unanimously.

Colleen had obtained a quote for Directors and Officers insurance. She has great confidence in this company. This policy would cover the Board for liability in various categories. The Board had previously approved this insurance, but this specific policy requires a line item increase. The amount needed is $1288.

 

Colleen presented additional various budget adjustments to the Board. Items discussed included member acknowledgment events and expenses. The Covid crisis has altered our possibilities. We need new numbers in other categories, including software, and website support. The total decrease in her proposed budget represents 18% of the budget, after some additions and some subtractions. Rick moved approval. Jerry seconded. The motion passed with 5 yes votes, Fred voting no.

Denise discussed fundraising. She organized Giving Tuesday earlier this month for FODR. We got $1390 during that week, due to her promotion. For another fundraising idea, she is organizing a photo contest. She says with users so excited to visit DR after the Covid restrictions, that the response has been “fabulous.” The submission will be in August, concluding in October. It is a work in progress. This will be for amateurs, and the Board discussed categories and other details, including age groups, judging and prizes.

The new “Fire Road” being built in Daley Ranch was discussed. Rick and Colleen drafted a letter to Chris K. with some questions. The Board approved it, and it will be mailed.

The budget for the 7th grade field trips was discussed. Colleen has adjusted the budget, taking into account the eight trips that were cancelled. Fred has worked to secure invoices to pay for buses, lunches, the raptor program, and the Native American learning station. Rick will communicate with Denise and Dave Woods to see what improvements to our website are possible with the $5000 allocated from the SDF grant. Rick will report back to the Board on possibilities.

Dick discussed restoration. His original plans for the barn were delivered to an architect. Dick wants to pick his brain for ideas. He has spoken with two structural engineers, and yet no real progress was made. The City’s original response was to keep visitors outside the barn. Dick wants to keep as much of the original materials intact. With the Covid crisis, he hopes to re-connect with the City, maybe next fall. Denise said she would look into mitigation bank funds that might be available for barn work. Colleen reported that $30,000 was transferred from the Restoration Fund to the General Fund this year. The Restoration Fund had $4900 in investment income. The City budgeted $62,000 for DR improvements under capital expenses.

The next general Board meeting will be June 16 at 4 p.m. for a teleconference. On June 9 at 4 p.m. Colleen scheduled an additional meeting to discuss the Board Manual and the Strategic Plan.

 

Respectfully submitted,

Rick Mercurio, Secretary